Corporate Secretarial Services
Comprehensive Corporate Governance Solutions for Your Business
Trusted Corporate Secretarial Solutions for Your Business
At JCP Trust Accounting, we offer comprehensive corporate secretarial services designed to meet the unique needs of businesses in Singapore. Our experienced professionals provide expert guidance and support to ensure your business remains compliant with statutory requirements while maintaining effective corporate governance.
A company secretary provided by corporate secretarial services in Singapore plays a key role in maintaining the constant flow of secretarial and administrative tasks of your company. They ensure that the day-to-day operations of your company run smoothly and are immediately reported to the executives for evaluation or rapid decision-making. Proper reporting greatly assists executives in foreseeing future events and anticipating them in a professional, precise manner.
The range of secretarial and administrative tasks is wide and requires keen eyes for detail and dedication, besides the credentials in secretarial work.
Our Corporate Secretarial Services Include:
Company Incorporation
Setting up a new company in Singapore is straightforward with our incorporation services. We handle all necessary documentation and procedures to ensure a smooth and compliant registration process.
- Preparation and Filing of Incorporation Documents
- Company Name Reservation
- Provision of Registered Office Address
- Appointment of Company Officers
Annual Return Filing
Stay compliant with ACRA’s requirements by filing your company’s annual returns accurately and on time. We manage the entire process, ensuring all necessary information is correctly submitted.
- Preparation and Filing of Annual Returns
- Updating ACRA on Company Changes
- Ensuring Compliance with Statutory Requirements
Corporate Governance and Compliance
Maintain effective corporate governance with our comprehensive compliance services. We ensure your company adheres to all legal and regulatory requirements, minimizing the risk of penalties.
- Advisory on Corporate Governance Practices
- Preparation and Maintenance of Statutory Registers
- Minute Book Maintenance
- Drafting of Resolutions and Minutes of Meetings
Shareholder and Director Services
Efficiently manage changes in your company’s structure with our shareholder and director services. We handle all necessary documentation and filings to reflect these changes accurately.
- Share Allotments and Transfers
- Changes in Share Capital
- Appointment and Resignation of Directors
- Updating Director and Shareholder Details with ACRA
Registered Office Services
Utilize our registered office address for your business correspondence. We provide a professional address to meet statutory requirements and handle your company’s mail efficiently.
- Provision of Registered Office Address
- Mail Handling and Forwarding
Striking Off Services
If you need to close your company, our striking off services ensure a smooth and compliant process. We handle all necessary steps to strike off your company from ACRA’s register.
- Application for Striking Off
- Preparation of Necessary Documentation
- Liaison with ACRA
Our highly qualified company secretary will help your company through the following matters:
- Common Seal Safekeeping
- The Minutes and Register Books Maintenance
- Drafting on Standard Directors Minutes and Resolutions
- Consultancy on Secretarial, Statutory, Compliance, Accounting, and Tax Matters
- Constant Monitoring of Company Compliance with Relevant Legal Requirements, Especially Under the Companies Act and Income Tax Act
- Preparation of Annual General Meeting Minutes
- Submission of Annual Return and XBRL to ACRA
Need Expert Corporate Secretarial Support?
Our team is ready to assist you with all your corporate secretarial needs. Contact us today for personalized guidance.
Got questions? We’ve got answers. Explore our FAQ section for quick and detailed responses to the most common inquiries about our services.
If you are a listed company, you must hold an AGM within four months after your company’s financial year end and file the annual return within five months after your company’s financial year end.
If you are not a listed company, you must hold an AGM within six months after your company’s financial year end and file the annual return within seven months after your company’s financial year end.
With effect from 31 August 2018, private companies can be exempted from holding AGMs if they send their financial statements to their members within five months after the financial year end.
The exemption to hold an AGM is subject to the following safeguards:
- A member who wishes to request that an AGM be held must notify the company no later than 14 days before the end of the sixth month after the financial year end.
- Directors must hold an AGM within 6 months after the financial year end if notified by any member of the company to do so. The company may seek the Registrar’s approval for an extension of time to hold AGM by the deadline (i.e. before the end of the six months after the financial year end).
- Private companies must hold a general meeting to lay financial statements if any member or auditor requests for it no later than 14 days after the financial statements are sent out. Directors must, within 14 days after the date of request, hold a general meeting to lay the financial statements.
Private dormant relevant companies*, which are exempt from preparing financial statements, do not need to hold AGMs, subject to the above safeguards.
*A private dormant relevant company is a private company which is dormant, not listed (or not a subsidiary of a listed company); and has total assets less than or equal to $500,000 (consolidated value if it is an ultimate parent).
A private company need not hold AGMs if all the members pass a resolution to dispense with the holding of annual general meetings. Companies may pass written resolutions for matters that would have been tabled at an AGM and may include the resolutions during Annual Return filings. The written resolutions may be circulated via hardcopies or other legible form (such as e-mails) as agreed upon by the company and the members. Companies are advised to seek professional/legal advice if they require assistance on the format for the resolutions.
You can apply for an Extension of Time (EOT) of up to 60 days, if you need to delay holding the AGM or filing the annual return.
An EOT application can be made by a company officer (e.g. company secretary or director), or by a professional firm on behalf of your company.
The fee for each successful application is $200 for EOT on AGM and $200 for EOT on AR.
You must make the EOT application before your AGM/annual return deadline.
ACRA may require up to 14 working days to process the EOT application. This could take a little longer, if further clarifications are needed from you. As such, it is advisable to submit your application more than 14 days in advance. Please note that the fee for each successful application is $200 for EOT on AGM and $200 for EOT on AR.
Directors who fail to follow the AGM requirements can be prosecuted in court, and may also face disqualification or debarment from being a director. In addition, ACRA can impose composition fines on companies that do not hold the required AGMs.
Separately, a late lodgment penalty will be imposed for each annual return that is lodged late.
Listed Company – Within 5 months after FYE
Non-listed Company – Within 7 months after FYE
Every company is required by Companies Act, 1967, that a company secretary must be appointed within 6 months after incorporation. A company secretary could not be the sole director of a company at the same time and must be a local resident.
Why Choose JCP Trust Accounting For Your Corporate Secretarial Services?
- Personalized Service: We tailor our services to meet your specific business needs and goals, ensuring personalized attention and solutions.
- Experienced Professionals: Our team brings years of expertise and deep knowledge of Singapore’s corporate secretarial practices.
- Proactive Approach: We stay ahead of regulatory changes to provide proactive advice and support, helping you avoid potential issues.
Have Questions About Corporate Governance?
Our friendly experts are here to help. Get in touch with us for professional advice and tailored solutions for your business.